​​Reimbursement from the Space Grant Foundation

 

Last Updated March 11, 2025

 

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The current process for reimbursement is outlined on this page: https://www.nespacegrant.org/travel-reimbursement

 

These steps must be completed within 14 days after the last day of travel.  Do not miss the deadline.  We will not hold up reimbursement funds for other students who submitted on deadline and may decide to award them the funds that were not requested on time. 

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It is important to complete the steps in the following order. 

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Step 1. Complete the Bank Direct Deposit form as soon as possible (Participant Data Form): https://spacegrant.org/forms/participant-data-form/ 

• ​Requires your bank information (bank routing number and account number) as the Foundation will deposit the funds directly into your account. 

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Step 2. Collect your receipts.  Although you may not be reimbursed for all of them, it is better to have too many so we can choose the easiest (and fastest) for your reimbursement.  Note: We only reimburse actual receipts. 

 

• Receipts in your email account such as an airfare purchase (we do not reimburse for upgrades), hotel receipt (we do not reimburse for upgrades, meals billed to the room, other incidentals), Uber, Lyft, etc. are the best types of receipts.  These emails can be saved as PDF files.  These receipts must have the following:

  • the name of the traveler clearly identified,

  • the date of the purchase, and

  • show that the purchase was completed (not just an estimate). 

 

• For receipts that are not already a digital receipt (parking, meals, etc.), if you have access to a scanner, scan each receipt as a PDF document.  If you do not have a scanner, take a clear photo of each individual receipt.  Wipe the lens of your camera to ensure the image is not blurry.  Use good lighting.  Do not photograph the receipts all together; they need to be individual images. 

 

Step 3. After the travel is completed, complete the Student Travel Expense Report Form.  Download the Excel file here. Only make changes to the yellow highlighted cells.  The other cells will auto-populate or will be completed by staff members.  

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Step 4. Complete the Nebraska Space Grant Foundation Payment Request Form.  Link to the online form here.  You will upload the receipts and Travel Expense Report Form here.  NOTE: We are not able to reimburse you if you did not complete the link in Step 1.

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Step 5. When the money arrives in your account, you will complete the notice in your email letting us know the process is complete.  Failure to complete this step will disqualify you from future travel opportunities. 

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